SNAME Event/Webinar Setup Request Form

COVID-19 UPDATE & GUIDELINES:

In-Person Events may now be scheduled in accordance with CDC guidelines for your country, state, and local region.

If your region is allowing face-to-face gatherings, you may move forward providing you follow all policies and procedures currently in place, including capacity maximums, social distancing and mask-wearing. Additionally, you must have your attendees sign a waiver during the registration process to help cover SNAME in case of any COVID exposure – see attached. Please also review the attached “Safer In-Person Event Experiences” for further guidance and reach out to the HQ event experts for assistance in reviewing venue contracts for COVID-related language to minimize SNAME’s liability.

If your region is not yet allowing in-person events, you must abide by those current restrictions and wait to schedule your in-person events.

**NEW REQUIREMENT FOR REIMBURSEMENT**
Please send all onsite registration info to HQ after your event concludes. Data should include Name, Job Title, Company/Org and Email. If you used SNAME's Square System to collect payments, please also include amount paid so we may reimburse you accordingly.

* PLEASE SUBMIT AT LEAST 2 WEEKS PRIOR TO EVENT

* ALLOW 48 HOURS FOR EVENT TO BE CREATED

Note: Please do not schedule events the week before, or the week after, the SNAME Maritime Convention. Please also do not schedule a hybrid or virtual event on a US Federal Holiday, the SNAME HQ Office is closed.

PLEASE SET UP THE FOLLOWING (SELECT ALL THAT APPLY)

SNAME.org Event (Appears Under Events > Upcoming Events) * do not check if you already set up the event

GoToWebinar (For Use When Allowing Online Participation)

NAME OF PERSON SUBMITTING

First

Last

EMAIL OF ABOVE

SECTION

EVENT TITLE

EVENT TYPE (SELECT ONE)

EVENT DESCRIPTION

SPEAKER/PRESENTER

NAME & BIO

EXTERNAL URL (TO ADD'L INFO OUTSIDE OF SNAME.ORG SITE)

EVENT IMAGE (.JPG - MAX DIM 300PX)

One file only.
100 MB limit.
Allowed types: gif, jpg, png.

MAX NUMBER OF REGISTRANTS (IF LIMITED)

EVENT DATE

EVENT DATE: Month

EVENT DATE: Day

EVENT DATE: Year

TIME ZONE

START TIME

END TIME

ATTENDANCE (CHECK ALL THAT APPLY)

WEBINAR (VISUAL PRESENTATION)

Technical Presentation

CONFERENCE CALL (NO VISUAL PRESENTATION)

Leadership Meetings

In-person Event

No recording

Hybrid

In person and webinar (recording)

ENTER SPEAKER(S) HERE - be sure to include full name and email address. Please indicate whether the speaker(s) is a SNAME member:

What Are Webinar Panelists?
Panelists may join practice sessions and answer assigned questions. They receive a link to join the webinar and its practice sessions.

Panelists:
> Can present, speak and answer questions
> Will appear under the "staff" tab under Attendees
> Will NOT be automatically muted (attendees will be muted upon login)
> Can mute and unmute themselves
> During Q&A, Panelist (or HQ staff, as needed) will ask the questions on behalf of the attendees

EVENT CONTACT (if different from person submitting)

Name

Phone

WE WILL NEED THE FOLLOWING REGISTRATION OPTIONS FOR THE EVENT:

RSVP Only (no cost to attend)

Simple Fees (Member/Non-Member only)

Full Fees (add'l registrant types needed - Student, Author, Guest, etc)

FEE(S) STRUCTURE:

(include Early, Standard, Late rate schedule/dates if needed)

SELECT CURRENCY

US Dollar

CAN Dollar

UK Pound

Euro

PLEASE PROVIDE ANY ADDITIONAL NOTES OR INFORMATION HERE:

WEBINAR TESTING - Please note that you will be contacted the week prior to the webinar for a webinar connection test. We run a test to both ensure the technical elements are working and that the presenters understand the format. On the day of the webinar, we ask that all presenters sign in 20 minutes prior for technical setup and final check.